Academic policies
Guidelines for Professional Conduct
All students in the School of Health Information Science are required to follow the “Guidelines for Professional Conduct”, and may be required to withdraw from the School for violating these provisions.
Academic Standing
Students are required to maintain a GPA of 4.0 or higher on a minimum of four courses in each academic term. Students with a GPA below 4.0 will normally be required to withdraw from the School for at least one calendar year. The School of Health Information Science is under no obligation to readmit students who have been required to withdraw.
A graduating GPA of 4.0 or higher is required for graduation. Students who do not meet this requirement will be placed on probation and must take additional, appropriate, 300- or 400-level courses in order to raise their graduating GPA to 4.0 or higher.
To be readmitted to the School, students may be required to repeat Health Information Science courses previously completed if, in the judgement of the Director, curriculum changes or the length of interruption is sufficient to render the applicant inadequately prepared for the subsequent courses.
Co-op
Students registered for work terms are considered to be enrolled in a full time course of studies and may not take university level credit courses without the prior written approval of the School's Director. Approval must be sought before registering for a course. A letter from the employer must accompany the request. No student will be given permission to take more than one course while on a work term. No student on probation will be given permission to take a course while on a work term. Normally, permission will not be given to students with a GPA less than 5.0 in the academic term immediately prior to the work term.
To be eligible to take part in the mandatory co-op work term process, you must meet all of the conditions below:
- have completed all courses listed in the first four terms of the model program
- have a GPA of 4.0 or better
- be a student in good standing (not on probation)
- currently be enrolled in a minimum of four (4) courses
- not have any deferred exams outstanding
- International students must submit a copy of their Co-op Work Permit prior to accessing the Co-op Job Portal
- submit a completed student checklist for co-op eligibility form to the Health Information Science co-op office.
Any deviation from the above will require written permission from the Director of the School.
Students will normally have completed at least one co-op term prior to beginning the third year of the program.
Leave of absence
Students must request, in writing, the permission from the Director for a leave of absence, letter of permission, or reduced couse load. Unless given written permission by the School of Health Information Science to take a leave of absence, students who are not reregistered will be considered to have withdrawn. Students on leaves of absence are considered outside the program and will not be granted work term credit for experience gained during the leave.
Academic integrity
Please visit: http://web.uvic.ca/calendar/grad/academic-regulations/academic-integrity.html
*New*
Unauthorized Use of an Editor
An editor is an individual or service, other than the instructor or supervisory committee, who manipulates, revises, corrects or alters a student’s written or non-written work.
The use of an editor, whether paid or unpaid, is prohibited unless the instructor grants explicit written authorization. The instructor should specify the extent of editing that is being authorized.
Review by fellow students and tutoring that do not include editing are normally permitted. In addition to consulting with their instructors, students are encouraged to seek review of and feedback on their work that prompts them to evaluate the work and make changes themselves.
Course regulations
General
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Requests for special permission to take a course or to add or drop a course are to be referred to the Assistant to the Director. The Assistant to the Director will coordinate the student's request with the instructor involved and the Director.
Leave of absence
Students must request, in writing, the permission from the Director for a leave of absence, letter of permission, or reduced couse load. Unless given written permission by the School of Health Information Science to take a leave of absence, students who are not reregistered will be considered to have withdrawn. Students on leaves of absence are considered outside the program and will not be granted work term credit for experience gained during the leave.
Prerequisite requirements
Any student wishing to take a HINF course who does not have the prerequisites for the course must obtain written permission from both the instructor and the Director of the School.
The pre-requisite waiver form is used to assess progress in the HINF program. This form is only for HINF students and granted under extenuating circumstances.
Senior course registration
Students from other schools or departments may take HINF courses as electives with the permission of the Director. If enrollment limitations are necessary, preference will be given to students registered in the Health Information Science program.
Referencing
The School of Health Information Science will accept APA and ICMJE formerly Uniform requirements reference formats. Ask your instructor about preference.
English language requirements
As indicated in our model programs, ENGL 135 or ATWP 135 and 1.5 units of 100 or 200 level ATWP or ENSH are required for the BSc and ENGL 135, ENSH 202, or ATWP 135 is required for the Combined Major in Computer Science and Health Information Science.
Senior electives
Senior electives are 300- and 400-level courses intended to expand knowledge needed for a career in health informatics. Students are required to select a minimum of 7.5 units from the Senior elective course list.
- Students wishing to take 300- and 400-level courses not on the Senior elective course list should be directed to the Assistant to the Director with final approval from the Director
Courses taken at other institutions are not normally acceptable as senior electives. In rare instances a student with a previous degree may have the requirement to have 1.5 to 3 units of senior electives waived. Transfer credits can be evaluated but are not guaranteed to satisfy the requirement. Before the request will be considered the student must:
- Provide proof that the course was taken within the last 5 years with proof of the grade received.
- Provide a course outline from the year the course was taken.
- Provide a statement explaining how the course is applicable to a degree in Health Information Science.
Academic forms
These forms have been converted to fillable PDF’s to make them easily accessible and user-friendly. To use these forms, see the instructions below:
- Once you open document, save as a new PDF to your computer
- Fill out the form accordingly and be sure to save periodically
- Create a Digital ID to authenticate your signature (for more information, please click )
- Save the PDF and attach it to your e-mail to his@uvic.ca
If you have any additional questions, please e-mail hisadmin@uvic.ca
Biology Waiver Request Form
Biology Waiver Request Form (Request to Change CAPP Report)
Students with Grade 12 Biology or Physiology and Anatomy 12 must complete a Biology Waiver Request form and must take 1.5 units of additional elective (which can be one of these courses). Students without credit for Biology 12 or Physiology and Anatomy 12 must take one these courses.
This waiver covers the Canadian curriculum. If you have completed BIO/ATPH 12 outside of Canada or have transfer credit from an alternate institution, you will need to submit the syllabus to ensure there is enough content overlap.
Please e-mail the completed form to his@uvic.ca.
You will be notified by email, when completion of Grade 12 Biology or Physiology and Anatomy 12 has been verified and your CAPP report has been updated.
Pre-requisite Waiver Form
Pre-requisite Waiver Form
The pre-requisite waiver form is used to assess progress in the HINF program. This form is only for HINF students and granted under extenuating circumstances.
If you are a student in another program and are interested in taking a HINF course but have questions about pre requisites/eligibility, please reach out to his@uvic.ca.
If approval is granted to register in a course without the required pre-requisite(s) it is important to note that successful completion of the missing pre- requisite(s) in a future term is still required for degree completion.
Please attach any relevant supporting documentation, such as proof of registration at the other institution, transfer credit summaries, or unofficial transcript.
Please e-mail the completed form to his@uvic.ca.
Letter of Permission (LOP)
Letter of Permission (LOP) to Undertake Studies at an Alternate Institution
Students wishing to complete courses at an alternate institution are required to complete a Letter of Permission (LOP) prior to enrollment. You may use the as a reference to see if it matches an equivalent course or rule at UVic.
Students are subject to the regulations of the 樱花影视 governing academic standing and credit. Transfer credit is only awarded for courses completed successfully. If credit for any of the course(s) listed above, or their equivalent(s), has been previously obtained, no further credit will be granted. Grades are not transferred and will not affect your UVic GPA. Nonetheless, your grades from this institution will be used to calculate your UVic academic standing and may lead to be placed on probation or being required to withdraw.
Please e-mail the completed form to his@uvic.ca.