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Please use the form appropriate to the good or service for which you wish to obtain a price quote. Using the applicable form will direct the request directly to responsible Purchasing Officer.

• General quote
• Printing quote
• Scientific quote
• Procurement project/RFx initiation form
• Direct Award form (only necessary for purchases over $15,000, see Direct Award guidelines).

Please contact your Purchasing Officer to discuss the services you need to contract for. 

Purchasing will draft the Service Agreement and handle the negotiations with the vendor. 

• Employee vs independent contractor determination form
• Contractor information form: Canadian contractor
• Contractor information form: International contractor 
• Purchase Order General Conditions 

• Notice of shipment

What's the purpose of the Notice of Shipment form? 
To provide all the necessary details to UVic's customs broker (Thompson Ahern) to clear the shipment with customs when it arrives in Canada. GST is assessed and collected at this point - faciliated by UVic's customs broker. 

NOTE: some US vendors are registered for CAD taxes and will therefore act as the importer of the shipment to Canada. If you have paid GST to a US vendor then NO notice of shipment form is required since you already paid GST to the vendor. Questions? Reach out to purchase@uvic.ca   

NOTE: All travel related charges below $5,000 can be made via Uvic ccard. This includes Hotel reservations for UVic guests and meeting rooms under $5,000. For questions please contact purchase@uvic.ca 

If no ccard is available the following forms can be used: 

• Hotel reservation and authorization form - Non-faculty and non-employee   
• Non-employee travel request form

• Shredding

• Staples eWay enrollment form

 Surplus assessment request form