Benefit enrolment & termination
Benefit enrolment typically occurs during the onboarding process for new employees. Once enrolled, changes to benefit coverage and beneficiaries are initiated by employees. Review this page for information about coverage and eligibility for various UVic benefit plans.
Enrolment forms
Enrolment in UVic Extended Health & Dental plans is a requirement for all continuing employees. Benefit enrolment forms are included in employee onboarding packages via UVic Careers.
Employees must submit benefit enrolment and/or benefit change forms within 31 days of the start of eligibility as a condition of employment. After initial enrolment, dependents may only be added or removed immediately following an eligible life event, such as marriage, common-law, divorce, birth or adoption.
Eligible dependents
UVic benefit plans have provisions for eligible dependents. Premium rates may vary between single, couple, and family enrolment. Click below for more information about each eligible dependent category.
To retain eligibility, these children must be unmarried, dependent on the employee, and under the age of 21.
- children under age 21 are not covered if they are working more than 30 hours per week unless they are full-time students
- children enrolled full-time at a recognized educational institute may retain coverage up to age 25
If a child is no longer a student, the coverage will cease at the end of the month of finishing school or university.
If a child is incapable of supporting themselves because of a physical or mental disorder, they are covered without age limit if the disorder begins before they turn 21, or while they are students under age 25 and the disorder has been continuous since that time.
Add or remove dependents
Throughout your time at UVic, you may need to add or remove dependents to your benefit plan. Note that there are different benefit premium rates for singles, couples, and family coverage; adding or removing a dependent may impact your premiums.
Beneficiaries
Employees can name beneficiaries when they enrol in benefit coverage. Employees can make changes to beneficiaries at any time by emailing the benefits office at benefits@uvic.ca.
Termination
Your UVic benefit coverage will cease if:
- You retire from the University
- Your employment with the University is otherwise terminated
All benefits will cease on the last day of the month in which you terminate employment.
If you were enrolled in a UVic pension plan prior to employment termination, contact the Pensions office for more information.
If you were enrolled in a UVic Pacific Blue Cross Extended Health and Dental plan and wish to convert to an individual plan, contact .